Election of Officers
ELECTION OF OFFICERS -- BALLOT INFORMATION
{Elections occur every 3 years -- Next Election Year 2024, July}
Reminders_
* A term is considered 3 years
* A person may serve up to 2 consecutive terms (6 years in the
same office)
( if a person has served 2 consecutive terms, he/she cannot be reelected to
that office unless he/she has been out of that office for at least one term.
However, a person who has served 2 consecutive terms in one office is
eligible to serve in the capacity of another office).
Example--if John Doe was elected Moderator and served 2 consecutive
terms, he cannot be elected again as Moderator without being replaced.
John Doe is, however, immediately eligible to be elected to any office, such
as Vice Moderator, etc.
* The Treasurer position is standing and therefore, will not need to
be reelected.
Rev Jonathan Hawes Sr. is the currently Treasurer
Instruction
Conferences Officers
All Nominees for Conference offices must attend 95% of all Conference
functions to be nominated.
The office and the person currently holding that office is listed. Each of these
officers have currently served 1 term, exempt the Moderator. Each of the
officers may be retained in theirs respective position, moved to a different
position,or be replaced. Please nominate two people for each position.
The Ballots are to be turned in to the Conference Secretary, Sister Lorretta
Manness _________________ at the Sunday School Convention,
Duties of the Moderator -- The Job
Conference Moderator -- The Person
-- In regular attendance ( 95%) of all conference function
-- Knowledge of congregational policies and procedures
-- Able to work well with others
-- A clear communicator who skills in both oral and written media
-- Leadership qualities
Conference Moderator---The Job
--Shall preside over or facilitate all business meetings of the conference
-- Able to follow and enforce Robert's Rules of Order
-- State all motions made, secure order in the discussion of them, put
them to a vote and announce the results.
-- Responsible for preparation of agendas
-- Responsible for coordinating all non-program aspects of Conference
-- Makes himself available for the giving of advice and to help Officers and
Administration
-- May call together Boards or Committees or Pastors to assist in
surveying administrative problems of the conference and/or church and
for advice in the preparation of resolutions
-- Perform administrative aspect for installation of Pastors
-- Give address(speech) 1st and 2nd session of NCCCC business
meetings
Duties of the Vic Moderator
Conference Vice Moderator-- The Person
-- In regular attendance (95%) of all conference function
-- Knowledgeable of congregational policies and procedures
-- Able to work well with others
-- A clear communicator who possesses skills in both oral and written
media
-- Leadership qualities
Conference Vice Moderator---The Job
-- Shall preside over or facilitate all business meeting of the Conference
in the absent of the Moderator
-- Able to follow and enforce Robert's Rules of Order
-- State all motions made, secure order in the discussion of them, put
them to vote, and announce the results.
-- Responsible for preparation of agendas
-- Responsible for coordinating all non-program aspects of Conference in
the absent of the Moderator
-- Makes himself available for the giving of advice and to help Officers
and Administrators
Duties of the Clerk
Conference Clerk -- The Person
-- In regular attendance of 95% of all conference functions
-- Able to work well with others
-- Organized
-- A clear communicate who possesses skills in both oral and written
media
-- Detail oriented
-- Prompt
Conference Clerk -- The Job
-- Record events that happen in the life of the conference ( business and
historical
-- Includes 1st and 2nd sessions, workshops, all meetings called by the
moderator)
-- Compile minuntes from all conference and other organization meetings
-- Keep accurate and up-to-date records
-- Record concise minuntes and accurate membership roles
-- Write a resolution upon the death of a member
-- Send correspondence to churches and personnel of upcoming events
-- Write letters as necessary
-- Compile communications booklets
-- Keep up to date directory of minuntes
-- Create programs
Duties of Financial Secretary
The Person:
-- In regular attendance (95%) of all conference functions
-- Able to work well with others
-- Organized
-- A clear communicator who possesses skills in both oral and written media
-- Detail oriented
-- Prompt
The Job
-- Give a receipt for all monies received for the Confernce
-- Remit monies at once to treasure or deposit in bank approved by the
Executive Committee
-- Give a copy of the deposit slip for the Conference
-- Prepare authorizations for payment as authorized by Executive
Committee or Conference forward to the treasurer
-- Keep accurate record of all receipt and authorizations for payment for
filling with the Treasurer's financial records for the Conference
-- Present statement of account at every meeting of the association and
the Executive Committee and at other times requested by the
Conference
-- Make annual report to the Conference and perform such other duties as
may be delegated
Field Worker
Purpose of the Field Worker -- to be a liason between the conference and
individual churches. Observe conditions of the church spiritually and
physically. Report any issues concerning false teaching or issues the church
may be struggling with to the Moderator.
In regular attendance (95%) of all conference functions
* Churches are expected to give the field worker a donation and may be given
the opportunity to speak*
Field Worker---the Job
-- Field God lead you
-- Not necessary to go to each church each year
-- Don't go to inactive churches
-- Call the churches you plan to attend before you go
-- Be prepare to speak/preach if called upon
-- Report to Moderator/Vice Moderator any issues or repairs that are seen
and/or addressed
-- Available to fill-in for Pastors
-- Makes a report of each visit to be included in combined minuntes ( denote
issues in the report )
Ballot submitted_______________________________Church
Moderator Name Church
Permanent Rev Larry Barrett Bear Creek Congregational Church
Nomination _______________ __________________________
Nomination _______________ __________________________
Vice Moderator Name Church
Currently Elder Charles Harrison Alston Grove Congregational Church
Nomination _______________ __________________________
Nomination _______________ __________________________
Secretary Name Church
Currently Sister Lorretta Maness Bear Creek Congregational Church
Nomination __________________ __________________________
Nomination __________________ __________________________
Ballot submitted______________________________Church
Asst. Secretary Name Church
currently Sister Congregational Church
Nomination ____________________ _________________________
Nomination ____________________ _________________________
Financial Secretary Name Church
currently Elder Anothny Prince Tempting Congregational Church
Nomination ______________________ _______________________
Nomination ______________________ _______________________
Field Worker Name Church
currently Elder E Julius Carter Alsto Grove Congregational Church
Nomination _____________________ ________________________
Nomination _____________________ ________________________
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