Election of Officers

                      ELECTION OF OFFICERS --  BALLOT INFORMATION

 

             {Elections occur every 3 years -- Next Election Year 2019, July}

 

            Reminders_

 

                        *    A     term is considered 3 years

                        *    A     person may serve up to 2 consecutive terms (6 years in the

                                     same office)

            ( if a person has served 2 consecutive terms, he/she cannot be reelected to

             that office unless he/she has been out of that office for at least one term.

             However, a person who has served 2 consecutive terms in one office is

             eligible to serve in the capacity of another office).

            

             Example--if John Doe was elected Moderator and served 2 consecutive

             terms, he cannot be elected again as Moderator without being replaced.

             John Doe is, however, immediately eligible to be elected to any office, such

             as Vice Moderator, etc.

 

                

                        *   The Treasurer position is standing and therefore, will not need to

                             be reelected.

   

                             Rev Jonathan Hawes Sr. is the currently Treasurer

 

 

             Instruction

  

           Conferences Officers   

 

           All Nominees for Conference offices must attend 95% of all Conference   

           functions to be nominated.

 

           The office and the person currently holding that office is listed. Each of these

           officers have currently served 1 term, exempt the Moderator. Each of the

           officers may be retained in theirs respective position, moved to a different

           position,or be replaced. Please nominate two people for each position.

 

 

          The Ballots are to be turned in to the Conference Secretary, Sister Lorretta

           Manness _________________  at the Sunday School Convention,

 

 

          Duties of the Moderator -- The Job

 

         Conference Moderator -- The Person

       

                -- In regular attendance ( 95%) of all conference function

    

                -- Knowledge of congregational policies and procedures

 

                -- Able to work well with others

 

                -- A clear communicator who skills in both oral and written media

 

                -- Leadership qualities

 

 

          Conference Moderator---The Job

 

                 --Shall preside over or facilitate all business meetings of the conference

 

                  -- Able to follow and enforce Robert's Rules of Order

 

                  -- State all motions made, secure order in the discussion of them, put

                      them to a vote and announce the results.

 

                  -- Responsible for preparation of agendas

 

                 -- Responsible for coordinating all non-program aspects of Conference

 

                 -- Makes himself available for the giving of advice and to help Officers and

                    Administration

   

                 -- May call together Boards or Committees or Pastors to assist in

                    surveying administrative problems of the conference and/or church and

                    for advice in the preparation of resolutions

              

                 -- Perform administrative aspect for installation of Pastors

 

                 -- Give address(speech) 1st and 2nd session of NCCCC business

                    meetings

 

 

         Duties of the Vic Moderator

 

 

         Conference Vice Moderator-- The Person

 

                 -- In regular attendance (95%) of all conference function

 

                 -- Knowledgeable of congregational policies and procedures

 

                 -- Able to work well with others

 

                 -- A clear communicator who possesses skills in both oral and written

                    media

 

                 -- Leadership qualities 

 

                

 

           Conference Vice Moderator---The Job

 

 

                   -- Shall preside over or facilitate all business meeting of the Conference

                       in the absent of the Moderator

 

                   -- Able to follow and enforce Robert's Rules of Order

 

                   -- State all motions made, secure order in the discussion of them, put

                       them to vote, and announce the results.

 

                   -- Responsible for preparation of agendas

 

                   -- Responsible for coordinating all non-program aspects of Conference in

                       the absent of the Moderator

 

                   -- Makes himself available for the giving of advice and to help Officers

                      and Administrators

 

                 

          Duties of the Clerk

 

 

          Conference Clerk -- The Person

 

                 -- In regular attendance of 95% of all conference functions

               

                 -- Able to work well with others

 

                 -- Organized

 

                 -- A clear communicate who possesses skills in both oral and written

                    media

 

                -- Detail oriented

 

                -- Prompt

 

 

         Conference Clerk -- The Job        

 

 

            -- Record events that happen in the life of the conference ( business and

                historical

 

             -- Includes 1st and 2nd sessions, workshops, all meetings called by the

                 moderator)

 

            -- Compile minuntes from all conference and other organization meetings

 

            -- Keep accurate and up-to-date records

 

            -- Record concise minuntes and accurate membership roles

 

            -- Write a resolution upon the death of a member

      

            -- Send correspondence to churches and personnel of upcoming events

 

            -- Write letters as necessary

 

            -- Compile communications booklets

 

            -- Keep up to date directory of minuntes

 

            -- Create programs

 

 

        Duties of Financial Secretary 

 

 

        The Person:

 

              -- In regular attendance (95%) of all conference functions

 

              -- Able to work well with others

 

              -- Organized

 

              -- A clear communicator who possesses skills in both oral and written media

 

              -- Detail oriented

 

              -- Prompt

 

 

       The Job

 

                -- Give a receipt for all monies received for the Confernce

 

                -- Remit monies at once to treasure or deposit in bank approved by the

                   Executive Committee

 

                -- Give a copy of the deposit slip for the Conference

 

                -- Prepare authorizations for payment as authorized by Executive

                   Committee or Conference forward to the treasurer

 

                -- Keep accurate record of all receipt and authorizations for payment for

                    filling with the Treasurer's financial records for the Conference

 

                 -- Present statement of account at every meeting of the association and

                    the Executive Committee and at other times requested by the

                    Conference

 

                  -- Make annual report to the Conference and perform such other duties as

                     may be delegated

                 

 

           Field Worker

 

           Purpose of the Field Worker -- to be a liason between the conference and

           individual churches. Observe conditions of the church spiritually and   

           physically.  Report any issues concerning false teaching or issues the church

           may be struggling with to the Moderator.

 

           In regular attendance (95%) of all conference functions

 

           * Churches are expected to give the field worker a donation and may be given

             the opportunity to speak*

 

 

            Field Worker---the Job

                

            -- Field God lead you

 

            -- Not necessary to go to each church each year

 

            -- Don't go to inactive churches

 

            -- Call the churches you plan to attend before you go

 

            -- Be prepare to speak/preach if called upon

 

            -- Report to Moderator/Vice Moderator any issues or repairs that are seen

                and/or addressed

 

            -- Available to fill-in for Pastors

 

            -- Makes a report of each visit to be included in combined minuntes ( denote

                issues in the report )

 

 

 

 

 

 

                    Ballot  submitted_______________________________Church

 

Moderator                  Name                                                     Church

 Permanent          Rev Larry Barrett                    Bear Creek Congregational Church

 

Nomination         _______________                       __________________________

 

Nomination         _______________                       __________________________

 

Vice Moderator            Name                                                 Church

Currently               Elder Charles Harrison        Ruffins Chapel Congregational Church

 

Nomination          _______________                       __________________________

 

Nomination          _______________                       __________________________  

 

Secretary                    Name                                                  Church

Currently            Sister Lorretta Maness                Bear Creek Congregational Church

 

Nomination         __________________                  __________________________

 

Nomination         __________________                  __________________________

 

 

 

 

 

                     Ballot     submitted______________________________Church

 

 

Asst. Secretary           Name                                                 Church

currently                     Sister                                                 Congregational Church

 

Nomination         ____________________               _________________________

 

Nomination         ____________________               _________________________

 

 

Financial Secretary    Name                                                      Church

currently               Elder Anothny Prince                   Tempting Congregational Church

 

Nomination          ______________________             _______________________

 

Nomination          ______________________             _______________________

 

Field Worker                 Name                                                        Church

currently                 Ministries Filta English        Collins Chapel Congregational Church

Nomination           _____________________               ________________________

 

Nomination           _____________________               ________________________

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